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| JOB SUMMARY |
Provides general office support with a variety of clerical activities and related tasks.The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies, releasing documents, scanning receipts as well as additional clerical duties.
| SUMMARY OF JOB DUTIES – Essential Functions (Other duties and projects may be assigned or requested.) |
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Answers telephones and directs the caller to the appropriate associate. Will transfer a caller to an associate’s voice mailbox when the associate is unavailable.
- Greets and directs visitors to the company.
- Takes and retrieves messages for various personnel.
- Provides callers with information such as company address, directions to the company location, company fax numbers, company website and other related information.
- Receives, sorts and forwards incoming mail. Maintains and routes publications.
- Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)
- Assists in the ordering, receiving, stocking and distribution of office supplies.
- Assists with other related clerical duties such as photocopying, faxing, filing, and collating.
- Maintains a safe, secure, and legal work environment, adhering to all Company policies and procedures.
- Contributes to team effort by accomplishing related results as needed.
- Maintains and protects the assets and confidentiality of the Company’s information and products.
- Releasing documents in the document control system and assist in scanning receipts.
- Coordinate monthly employee engagement activities
| GENERAL QUALIFICATIONS – Education, Knowledge, and Experience |
Education:
- A high school diploma is required; a two- or four-year college (Bachelor’s/Associates degree) is desired.
Experience:
- A minimum of 2 years or more of direct experience
Skills:
- Flexibility, communication proficiency, collaboration skills, customer/client focus, technical capacity (Microsoft Office suite, specifically Excel, Word, and PowerPoint).
- Financial management, technical capacity, performance management, ethical conduct, communication proficiency, personal effectiveness/credibility.